May 2022 Annual Meeting of the Parish Council
The annual meeting of Fishtoft Parish Council, will be held on Monday 9 May 2022 at the Playing Fields Pavilion, Fishtoft, starting at 7:00pm or at the close of the Annual Parish meeting, whichever is the soonest. Members of the public and press are welcome to attend.
Item 8 will be a public forum for a maximum of 10 minutes when members of the public may ask questions or make short statements to the council followed by item 9, a maximum further 10 Minutes will be set aside for the meeting to receive reports from Lincolnshire Police, elected Members of Lincolnshire County Council, Boston Borough Council and other outside bodies.
V. Clark
Mrs Victoria Clark
Clerk to the Parish Council
Tuesday, 03 May 2022
1. To elect the Chairman: for the ensuring year 2022/2023
2. Signing of the Declaration of Acceptance of Office: by the Chairman to be witnessed by the Proper Officer
3. To elect a Vice-Chairman: for the ensuring year 2022/23 and receive the Declaration of Acceptance of Office from the Vice Chairman
4. Chairman’s remarks:
5. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
6. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
7. To resolve to close the meeting for the public forum and reports from outside bodies:
8. Public forum: To hear short statements from members of the public
9. Outside bodies: To hear short updates concerning Fishtoft Parish
10. Chairman to open the meeting:
11. Notes of the Parish Council Meeting held on 11 April 2022: To resolve as a correct record and to authorise the Chairman to sign the official minutes
12. Finance:
a) Payment of accounts to be approved: Appendix A
b) Cash book and bank statement: 30 April 2022 £66,165.06
c) Savings account: Update
d) Annual Governance and Accountability Return: Section 1, Governance Statement: To complete and give permission for the Chairman and Clerk to sign
e) Annual Governance and Accountability Return: Section 2, Accounting Statement: To approve and give permission for the Chairman and Responsible Financial Officer to sign
13. Planning matters: Town and Country Planning Act 1990: To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council.
To include applications received after this agenda has been posted and the day of the meeting
a) B/22/0140: Ext Construction of a lightweight steel building at Boston College Rochford Campus, Skirbeck Road, Boston PE21 6JF
b) B/22/0168: 14/5 Demolition of fire damaged bungalow and erection of a 3-bedroom detached replacement chalet bungalow with associated parking, amenity space and landscaping at Potterdale, Cut End Road, Fishtoft, PE22 0QZ
c) B/22/0126: 12/5 Amended details to Erection of glazed conservatory at Red Cow Inn, Gaysfield Road, Fishtoft, PE21 0SF
14. Clerk’s report and outstanding matters:
a) Anglian Water list of issues: To discuss
15. Members reports and business:
a) Clearing and tidying the wooded area near the Hobhole pumping station: Update to include finance
b) Queens Platinum Jubilee Fun Day: Update to include finance
c) Fishtoft 400/Buoy: Update to include finance
d) Emergency Plan: Update to include finance and poster & Leaflet amounts to be printed and costs
e) Pilgrim Fathers gate vandalism: To discuss options/actions to include signs
f) Committees, working groups and representatives: To discuss, update and resolve members
16. Correspondence received, Events & Reports
a) Community posters in the notice boards and website: To discuss and resolve
b) Grass maintenance Contractor: To discuss and resolve annual increase
c) Annual Insurance: To receive quotes and to discuss and resolve
17. Fix My Street, Highways and Boston Borough Council: To receive any updates on reported issues Appendix B
18. Dates for future meetings:
Thursday
9 June 7:00pm Rochford Tower Hall
Monday
11 July 7:00pm Pavilion, Fishtoft Playing Fields
Thursday
11 August 7:00pm Rochford Tower Hall
Appendix A (Item 12) FISHTOFT PC PAYMENTS APRIL-MAY 2022
Payments for approval
Payee Service Amount
V. Clark April staff costs (Approximate) 345.57
TA Blackamore May Grass Maintenance 1085.66
TOTAL £1431.23
Payments made since 1 April for signature
Payee Service Date Amount
E. Armstrong Reimbursement Mosaic materials
Fishtoft 400 5 April 246.09
V Clark Reimbursement for gardening tools
19 April 394.83
Chris Cook Printing Printing for Jubilee Fun Day busking 29 April 48.00
TOTAL £688.92
Receipts from 1 April
Payee Service Date Amount
Boston Borough Council 1st half precept less £4973.00 for Footway lighting and electricity costs 1 April 2022 £10,651.50
TOTAL £10,651.50
Appendix B (Item 17) FixMyStreet, LCC & BBC
No. Area ISSUE DATE HOW REF OUTCOME
1 A16 Hilldyke-Sibsey Traffic Calming - Joint letter with Sibsey Waiting outcome
2 Tower/Priory/Eastwood Archers Report Waiting outcome
3 Scalp Road Substandard road FMS 404458 No further action 20/10/21
4 Sibsey Road 2 x Damaged pavement, trip hazard FMS 404599 Investigating 9/9/21
5 Woad Lane Gouges, potholes & flooding FMS 390639 Action scheduled 23/4/21
6 Whitehouse Lane Lamp out BBC 404325
7 Church Green Road Footpath uneven and damaged FMS 4153606
Proposal for works South Division
8 Eastwood Road Footpath Footpath uneven and damaged FMS 4164960 As above
9 Freiston Road Footpath Footpath uneven and damaged FMS 4164961 As above
10 Gaysfield Road High Speed Vehicles – Email Letter 23/11/21 LCC 4169086
11 Church Green Road Extension of path – Email 15/12/21 LCC
12 Gaysfield Road Issues with blocked drains
13 Scalp Road Pot holes & need for layby 9/21 LCC 13/12/21 P.S. Unadopted – sponsors being looked for – Environment agency have patched
14 Gilder Way/ Scotia Road Overgrown trees 16/3 LHP/email No further update