February 2020 DRAFT MInutes
DRAFT MINUTES OF THE FISHTOFT PARISH COUNCIL MEETING HELD ON MONDAY 17TH FEBRUARY 2020 AT ROCHFORD TOWER HALL COMMENCING AT 7.20PM
Present: Cllrs. H. Staples (Vice Chairman), J. Williams, O. Snell, J. Skinner and P. Skinner Mrs K Partridge (RFO)
Mrs V Clark (Clerk)
Also present one resident and joining the meeting later Boston Borough Cllr. J. Noble
23.1 Chairman’s remarks
Cllr. H. Staples as Vice Chair took the meeting in the absence of the Chairman, Cllr. E. Armstrong and welcomed all those in attendance and to help the clerk, asked that those wishing to speak raise their hand and not talk between themselves
23.2 Apologies for absence
Apologies were received from Cllrs. E Armstrong, R. Lenton and M. Ordway, on proposal from Cllr. P. Skinner and seconded by Cllr. J. Skinner all accepted the reasons given.
23.3 Declarations of interest
Cllr. P. Skinner declared at interest in item 16
23.4 Police report
a) Church Green Road parking was discussed, the police cannot do anything about this
ACTION: The clerk will write to Lincolnshire Housing Partnership
b) The police have witnessed dangerous parking on the zig zag area at the school in Toot Lane, this was discussed
ACTION: Cllr. P. Skinner will look into this
c) There were 8 incidents during the past month
23.5 Minutes of the meeting held on 20 January 2020
On proposal from Cllr. J. Skinner and seconded by Cllr. J. Williams all accepted them as a correct record
23.6 Report on outstanding matters from previous meetings including
a) Wooded area at Hobhole Pumping Station
b) Subsidence at Pilgrim Fathers Memorial site
ACTION: Cllr. P. Skinner will look into this
c) Replica Stocks
Cllr. Staples gave an update
d) Highways Issues
e) A16 speed calming (joint request with Sibsey PC) and draft letter
ACTION: The clerk to add Cllr. M. Ordway’s suggestion to the 1st line and then send to the clerk of Sibsey
P.C. for their members to approve contribute to and then send
f) Church Green Road parking Discussed in item 4:a
23.7 Viewpoints on questions/statements from members of the public during the forum
None received
23.8 Litter Picking Group report
This has been delayed due to the inclement weather
24.9 Clerks report and correspondence received
a) Notice Boards
Beal and Fairchild have worked on them under the instruction of the previous clerk. The current clerk did not see the boards before the work was undertaken and so cannot comment.
ACTION: Cllr. J. Williams and the clerk will check them
b) Fishtoft Forget-Me-Not
ACTION: The clerk to answer and inform them of the discussion regarding their letter
c) New website training
The clerk is booked onto a training session in March
d) Letter re possible basketball court
ACTION: The clerk to forward the email to the playing field committee
e) Report from Boston BC regarding Maple Road play area
The members took on board the comments and are happy for the inspectors to remove the faulty equipment that is owned by Boston BC but request that the fencing is kept in place.
ACTION: The clerk to contact the inspector
f) Lincolnshire Lowland Search and Rescue
This was discussed and on proposal from Cllr. P. Skinner and seconded by Cllr. J. Williams all agreed that it does not meet with the council’s policy
ACTION: The clerk to inform the LLSR of the decision
g) Local Communities Development Officer
ACTION: The clerk to check that Cllr. E Armstrong is receiving these emails
24.10 Councillors issues and agenda Items
a) Rider Gardens Grass area
Residents in this area are not happy with the standard of the grass cutting, it was suggested that this could be due to the wet weather
ACTION: Cllr. H. Staples will contact the contractor
b) EUSS
This was discussed
24.11 Boston Borough and Lincolnshire County Councillors reports
a) Cllrs J. Skinner and P. Skinner gave updates
b) Cllr. J. Noble arrived and gave his update
24.12 Finance report
a) Boston Borough Council’s notice of Footway lighting costs
This has been received and the cost will be taken out of the council’s precept
b) Bank Mandate
ACTION: The RFO will have the mandate at the next meeting when signatories will be discussed
c) Laptop for use by the clerk – Cost report
A costing report from the clerk was shown to the councillors and the matter was discussed, on proposal from Cllr. J. Williams and seconded by Cllr. P. Skinner all agreed with the costing accept the Microsoft Office listings.
ACTION: The clerk to purchase the items as per the costings and will purchase M.S. pro plus
d) Payroll outsourcing
One quote has been received
ACTION: Cllr. P. Skinner and the clerk will both request further quotes for the next meeting
e) Boston B.C notice of April payment for footway lighting Repeated item 12:a
f) LALC notice of April payment for Subscription
This has been received and will be on the payments for the next agenda
g) Approve payment of accounts
On proposal from Cllr. P. Skinner and seconded by Cllr. J. Williams all agreed to approve the payments however the RFO was requested to hold back payments to Beal and Fairchild and T A Blackamore until instructed
25.13 Mayflower 400
Cllr. H. Staples gave an update of the meeting
25.14 Fun Day 2020
Cllr. H. Staples gave an update of the plans
25.15 Speed Calming Initiative, discuss costs with possible view to including in budget for the next financial year
This was discussed but has not been included in the budget
ACTION: The clerk will contact councils that have the units, ask them if they or a member would speak at a future Fishtoft meeting or find out how they deal with them, maintenance and running costs
25.16 Planning matters: - To include applications dated 10/2 – 17/2
Non received
25.17 Date of next meeting – Monday 16 March 2020 at The Playing Field, Pavilion, commencing at 7.00pm with a 10-minute public forum, if required
THE MEETING CLOSED AT 9.10PM
25.18 Closed session to discuss co-option
Due to the meeting closing this was not discussed and will be on the next agenda