2022 Parish Council Minutes of Meetings

Minutes of Fishtoft Parish Council meeting held Monday 11th August 2022 at Rochford Tower Hall, Rochford Tower Lane, Fishtoft commencing at 7pm

PRESENT:     Councillor Helen Crawford presiding as Chairperson
        Councillor Joff Williams presiding as Vice-Chairperson
        Councillors Roly Ashley and Margaret Ordway
        Councillor Judith Skinner representing as both Parish and Boston Borough Councillor
Councillor Paul Skinner representing as Parish, Boston Borough and Lincolnshire County Councillor

Boston Borough Councillor Jonathon Noble
Fishtoft Parish Council Clerk – Sarah Knowles

PUBLIC FORUM
There were no members of the public present to ask any questions or make short statements during the time allocated.

BBC Councillor Noble reported the following:
•    A resident in Woodthorpe Avenue has not been able to maintain the garden and has become rat infested.  After chasing LHP the relevant Housing Authority they have responded that they will be rectifying the matter, one factor being erecting a fence as it appears that the land is open and people have used it for fly-tipping.
•    On Saturday 20th August 2022 a Skate Park Jam between 12-4pm. The Boston Skate Park Jam will see demo riders showing off their tricks and skills on skateboards, BMXs and scooters – with members of the public also invited to attend whether they fancy showcasing their talent to try and win a prize or just watch from the side-lines.
•    BBC Councillor Welton has met with the Boston Fishing Fleet where the MMO (Marine Management Organisation) bylaw was discussed.
•    Approximately 3200 non-Direct Debit payers of Council Tax applications for rebate had not been verified and will be receiving the £150 allowance in the form of a Postal Order.
•    The UK Shared Prosperity Fund application for £9.5m has been sent, of which £2.2m will be allocated to the Boston Borough area.  
•    Mayors Sunday was well attended.
•    The means tested Cost of Living Payment first instalment was being paid from 14th July 2022.

Councillor J Skinner reported the following as Boston Borough Councillor:
•    A deep clean machine has been purchased to go around the town and wash areas especially those with pigeon excrement.  

Councillor P Skinner reported the following as Lincolnshire County Councillor:
•    There is help for those who need it during the current financial climate including lunches for school children during the holidays to those on low income.
•    Concerns from residents in association with the new cable that will be coming through the area. Data provided by the company is unclear with no fixed route stipulated either.
•    The Moorings path has now been repaired.
•    The speeding issue along the A16 does not meet the criteria to reduce the speed limit due to housing density

Councillor Ordway reported that the 30mph reflector signs, all seem to be only pointing one way, therefore some need turning so they can be seen from both directions.  Councillor P Skinner said he will rectify the matter as soon as convenient.  It was additionally discussed that maybe purchasing more of the signs would be beneficial.

The meeting opened at 7.20pm

1.     Chairman’s remarks
Councillor Crawford welcomed everyone to the meeting and relayed that it was nice to hear that Councillor Lenton is home from hospital.     

2.     Apologies for absence - To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
Apologies were received from Councillors Armstrong and Lenton. Following proposal by Councillor P Skinner, seconded by Councillor J Skinner and with no objections it was resolved to accept the reasons for absence.

3.     Declarations of interest – (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
    Councillor P Skinner declared an interest to Item 7 on the agenda

4.     Notes of the Parish Council Meeting held on 9th June 2022 - To resolve as a correct record and to authorise the Chairman to sign the official minutes
It was proposed by Cllr J Skinner, seconded by Cllr P Skinner and with no objections it was resolved to accept these notes as a true and accurate record and thereby signed by the Chairman.

5.     Notes of the Parish Council Meeting held on 11th July 2022 - To resolve as a correct record and to authorise the Chairman to sign the official minutes
It was proposed by Cllr Williams, seconded by Cllr J Skinner and with no objections it was resolved to accept these notes as a true and accurate record and thereby signed by the Chairman.

6.     Finance
a) Payment of accounts to be approved

Following proposal by Councillor J Skinner, seconded by Councillor R Ashley and with no objections it was resolved that these payments should be made.

b) Payments & receipts: since 9 June 2022 - Appendix A

Following proposal by Councillor Williams, seconded by Councillor J Skinner and with no objections it was resolved that these payments were made appropriately.

c) Bank Account as of 31st July 2022 
All members had received a copy of the bank statement via email prior to the meeting of which showed that balance of the bank account as of 31st July 2022 was £57062.33.

d) Savings account - Bank needs to be contacted by a signatory
The clerk said that she would look into the process of applying for a Savings Account and let Councillor Williams know the outcome.

6.     Planning matters - Town and Country Planning Act 1990: To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the Borough Council.  To include applications received after this agenda has been posted and the day of the meeting
a)    B/22/0317 - Proposed rear extension including alterations at Collingham, Fishtoft Road, Fishtoft, Boston, PE21 0QR
    There were no objections to this planning application.

b)    EN010130 - Outer Dowsing Offshore Wind - EIA Scoping Notification and Consultation
After assessing the material provided regarding the consultation it was determined that there was insufficient information relating to this actually given.  After further discussion Councillor J Skinner relayed that needed to look at the scoping effect on agricultural land.

c)    B/22/0318 - Proposed temporary change of use from residential accommodation to office use for the NHS Trust (ground floor only for a 2 year period) at Tattershall House, Castle Road, Boston, PE21 9QQ
    There were no objections to this planning application.

d)    Proposed Radio Base Station Installation
    This proposal was received after the setting of the meeting agenda.  After discussion one aspect queried was would other networks be joining/sharing this base station?

e)    Report on any other Planning Information received
    Planning application B/22/0347 - Proposed single storey rear extension, second storey side extension (over existing garage) and alteration to external materials. at Bramble Tye, Clampgate Road, Fishtoft, Boston, PE21 0RY has been approved.

8.      Members reports and business
a) Clearing and tidying the wooded area near the Hobhole pumping station - Update from Councillor Ordway
Councillor Ordway reported that whilst Ultra Violet marking the tools she discovered a set missing but these have now been received and are being collected from her soon with the hope that work will be commencing soon.

b) Fishtoft 400/Buoy - Any updates
Councillor Armstrong had forwarded that she had received a comment that it was nice to see that the project is progressing.  Councillor Ashley relayed that he has plans to be weeding etc at the base soon.

c) Emergency Plan - Update from Councillor Williams
Councillor Williams reported that there was no update information to convey.

d) Pilgrim Fathers gate vandalism - To discuss cameras and ICO information
After contact from a police representative, Councillor Ashely said he will liaise with them to see if and how the Parish Council can move forward with this matter.

e) Notice boards - To discuss the condition of each board and action: Requested by Cllr Ashley
Following on from previous meeting this agenda item had not been inspected, but will assess all the Parish Council noticeboards to see if they need refurbing or replacing and a report be brought to the next meeting for discussion.

f) Wythes Lane Bus Stop - To discuss condition and resolve action - Requested by Cllr Ordway
Councillor Ordway informed that work had been carried out at the bus stop by herself and other councillors and is now reusable.

g) Co-op Community Champions application - To discuss & resolve - Requested by Cllr Crawford
Councillor Crawford had circulated the Community Champions scheme application form and with a amendment it was resolved to submit this.

h) Fishtoft playing fields - To discuss Football Clubs report from the Annual Parish Meeting
No information has been received from The Football Club from queries raised at the previous meeting.  This item was therefore was deferred.

9.     Correspondence received, Events & Reports
a)     Lincolnshire Police Neighbourhood Policing Survey
The survey was discussed and responses given to enable the clerk to complete the survey and submit it to Lincolnshire Police.

b)    Afternoon with LIVES
        The invitation was circulated to all Parish Councillors.

c)    Bus Pass Marketing Campaign
After discussion it was decided to display information in the noticeboards and on the Parish Council’s website.

d)    Lincolnshire Good Homes Alliance Project
        After discussion it was decided to display information in the noticeboards.

e)    LALC e-news circulation
It was resolved to circulate copies of LALC e-news to all Parish Councillors for their information.

10.     Fix My Street, Highways and Boston Borough Council - To receive any updates on reported issues Appendix B
    Matters were discussed with report to be updated.

11.    Parish Council Matters
a)    Register of attendance at meetings
    b)    Log Register of Declarations of Interest
    c)    Parish Council Assets and Insurance
All the above matters were discussed and it was resolved that these matters should be implemented and resolved.

12.     Dates for future meetings

There being no further business the meeting finished at 8.39pm

Appendix A

Item 6 on agenda        FISHTOFT PAYMENTS JULY/AUGUST 2022

Payments for approval

*Shared scheme between additional Parish Council clerk works for

Payments made since June 2022 for approval

Payments received since July 2022

Appendix B (Item 10)                        FixMyStreet, LCC & BBC

No.    Area    ISSUE    DATE    HOW    REF    OUTCOME
1    A16 Hilldyke-Sibsey    Traffic Calming - Joint letter with Sibsey                 Does not meet criteria
2    Tower/Priory/Eastwood    Archers Report                 Waiting outcome
3    Sibsey Road    2 x Damaged pavement, trip hazard        FMS    404599      Informed work be done when funds available
4    Woad Lane    Gouges, potholes & flooding        FMS    390639    Advised action scheduled 23/4/21 – Cllr Skinner to chase
5    Whitehouse Lane    Lamp out        BBC    404325    Lamp number required
6    Church Green Road    Footpath uneven and damaged        FMS    4153606
    Proposal for works South Division – request update from LCC
7    Eastwood Road Footpath    Footpath uneven and damaged        FMS    4164960    As above
8    Freiston Road Footpath    Footpath uneven and damaged        FMS    4164961    As above
9    Church Green Road     Extension of path – Email     15/12/21    LCC    4169782    Chase LCC for update
10    Scalp Road    Pot holes & need for layby    9/21    LCC        13/12/21 P.S. Unadopted – sponsors being looked for – Environment agency have patched
11    Gaysfield Road    Defective streetlight    30/5    FMS        Waiting outcome